Arrive early to set up tables, decorations, and activity stations.

Ensure children are safe and entertained. 

All volunteers working with children require a background check (please provide your full name and date of birth when registering). 

• Care for the babies and toddlers while the moms are attending the event
• Background check required (please provide your full name and date of birth when registering).

Lead children in a craft activity.

All volunteers working with children require a background check (please provide your full name and date of birth when registering). 

Manages and supervises the kids' activity area.

All volunteers working with children require a background check (please provide your full name and date of birth when registering). 

Lead group activities or interactive games for the kids.

All volunteers working with children require a background check (please provide your full name and date of birth when registering). 

The Royal Kitchen Team works behind the scenes to prepare and plate each meal with care, helping create a consistent and elegant presentation for every mom.

Set the tone the moment moms arrive. Welcome guests at the door, offer warm smiles, and direct them to registration.

Check in attendees, distribute name tags, and provide event materials.

Provide assistance to moms throughout the event (answer questions, offer directions, etc.).

Ensure each mom feels seen and included. Please fill out this form to complete your volunteer sign up: https://docs.google.com/forms/d/e/1FAIpQLSe6TMtERuZ9-DIjbMmq6KsAQOyr_h6hFMwBrXcGjV4Dgp0X8g/viewform?usp=publish-editor

View the table host guide: https://docs.google.com/document/d/1oS3Bgpp9E8XnZ_NY3Qxyc5dqqpfgMOQIUwUeuVNtpxo/edit?usp=sharing

Table Host Qualifications: 

• Welcoming & Encouraging– A warm presence to help moms feel comfortable.  

• Good Listener – Willing to engage in conversations while allowing moms to share openly.  

• Dependable & Committed– Arrives early and remains present throughout the event.  

• Respectful & Non-Judgmental – Recognizes the diversity of single moms’ experiences.  

• Optional: Faith-Based Encouragement– If appropriate, gently offer support or prayer.  

Keep the event flowing, make announcements, and introduce speakers.

Single mom event attendees take behind-the-scenes photos/videos and post live event updates.

The Royal Glam Team (Nails) provides simple, elegant nail polish to help moms feel pampered and polished for their special evening.The Royal Glam Team (Nails) provides simple, elegant nail touch-ups to help moms feel pampered and polished for their special evening.

• Create a relaxing, encouraging atmosphere through kind conversation

• Focus on making each mom feel special

Help moms with a craft.

Use your talent to bless a single mom with a moment of pampering and confidence. Hair Styling Volunteers will provide simple dry styling services such as curling, braiding, or straightening. This is a chance to remind each mom that she is seen, valued, and beautiful. Please let us know what tools you are bringing or if you need some provided. Stylists with experience preferred but not required.

Stay after the event to tear down, clean, and reset the space.

Help moms create their own custom floral bouquet as a keepsake.

Preferred Skills: Organized, creative, and enjoys working with flowers.

E-mail info@smilemomsnw.org if there is another activity or pamering you would like to provide.

Manage sound, lighting, and presentation slides.

Help wherever needed during the event (filling in for breaks, assisting with unexpected needs).

Handle last-minute errands or supply runs.

Take photos at the photo booth or capture meaningful moments throughout the event.

This comes with recognition in the event program and social media promotions and all other lists of sponsors.

The Royal Glam Coordinator oversees the hair and nail stations, ensuring everything runs smoothly, stays on schedule, and provides a calm, enjoyable experience for each mom.

Qualifications:

• Organized and attentive to detail

• Warm and welcoming

• Comfortable managing timing and gentle transitions

• Able to problem-solve calmly if things get behind

Available for one-on-one encouragement and prayer with the moms. 

Fill out this form in order to complete this volunteer sign up: https://forms.gle/9aUyHim7y1Npz2Z86

As a Henna Artist, you'll provide beautiful, temporary henna designs for moms as part of our pampering area. This station is meant to offer a relaxing and artistic experience, allowing each mom to feel adorned and special. Volunteers should have prior experience with henna or be confident in applying simple designs with care and creativity. You’ll help create a peaceful, encouraging atmosphere where moms can unwind and enjoy being celebrated. Supplies will be provided.

Royal Servers deliver meals directly to each table, helping create a personal and honoring experience for every mom.

The Royal Refreshments Attendant oversees the drink station, ensuring it remains clean, stocked, and inviting so moms can easily enjoy a refreshing beverage throughout the event.

Help each mom feel personally welcomed. Greet the moms and walk them to their tables.