VOLUNTEER TIME

Fri, September 26, 2025
LOCATION

Phil Long Music Hall
13071 Bass Pro Drive
Colorado Springs , CO 80921

Join us to help make SKSF's 14th Annual Night of Comedy event a SUCCESS. We couldn't pull this event off without your help! Thank you for volunteering your time and talents! Because you are volunteering, you will receive 1 free admission* to the event (w/1 free drink ticket). Enjoy yourself - eat at the buffet, mingle with guests and enjoy the comedian.

 

Here are some rules/guidelines/requirements for Night of Comedy Volunteers:

 

BE ON TIME: Please be on time to your assignment. We will meet at 10am on Friday. 9/26 at Phil Long Music Hall for a volunteer team huddle. If you can't make it on time or need to cancel, we understand, just inform Bailee Barwick, Lead Volunteer/Event Coordinator by phone or text - cell #920-284-1585

 

DRINKING: Please drink responsibly. One drink is acceptable, however, much of the volunteer work needed at this event requires communication with guests and a clear head. Let's stay alert - especially those checking Silent Auction winners out at the end of the evening.

 

BUFFET LINE: Guests are #1 priority, so if you are volunteering, we ask that you line up at the end of the buffet line when receiving your food.

 

BE FLEXIBLE: You may be asked to do other duties that weren't originally assigned to you. We appreciate your flexibility and willingness to help!

 

SMILE & BE FRIENDLY: No one should have trouble with this one! If a guest needs help or assistance with something, or asks a question, smile, be friendly and answer their questions or direct them. If you're not sure, contact our Event Coordinators to get answers to questions!

 

POST EVENT CLEAN-UP: If you are volunteering at the event, we ask that you be present for post-event clean up (9:45-10:30pm). Duties include taking down SKSF centerpieces, signage, stage décor, check-in/out table items, loading items into appropriate cars & other duties as needed.

 

PROCEDURAL VOLUNTEER MEETING: Volunteers are required to attend a 1 hour procedural meeting on Tuesday 9/23 from 11:30am-12:30pm (TENTATIVE) - a virtual link will also be provided if can't attend in person. During this meeting we will be discussing each role and review all responsibilities and answer questions. On the day of the event, Friday, 9/26, if you have any questions or missed the procedural meeting, contact Bailee as she will explain volunteer jobs/responsibilities.

 

FEEL FREE TO VOLUNTEER FOR MORE THAN 1 POSITION!

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DECORATING SILENT AUCTION BASKETS

DECORATING SILENT AUCTION BASKETS (4-5)

Dates: 09/11/2025 AND 09/12/2025 

Time: 10 am - 3 pm

Location:  SKSF Admin office | 1915 Aerotech Drive, Ste 100 CO Springs

Description:  Help make the Silent Auction baskets beautiful!  You’ll be arranging items in our baskets/containers, wrapping, placing bows & ribbons and making them look great!  If you have crafty talent and some creativity - we NEED you for this position!

Must contribute at least 2 hours of time to receive complimentary ticket to event.

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2 of 5 claimed
Loading/Unloading/Transportation Assist

LOAD/UNLOAD/TRANSPORTATION OF SILENT AUCTION BASKETS TO EVENT (4-6)

Date: Friday 09/26/2025   |  Time: 8am-10am

Location: Phil Long Music Hall  | 13071 Bass Pro Drive, CO Springs

Description:  Help load all silent auction baskets into SKSF van & unload at Boot Barn Hall

If loading, must also unload at event to receive complimentary admission to event.

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FULL
SILENT AUCTION SET-UP

SILENT AUCTION SET-UP AT EVENT (4-6)

Date: Friday 09/26/2025  |  Time: 10am-1pm

Location: Phil Long Music Hall  | 13071 Bass Pro Drive, CO Springs

Description:  Assist with arranging all silent auction packages & flyers on tables provided. Decorate tables. Make it look awesome!

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FULL
CENTERPIECE ARRANGERS & SIGN PLACERS

CENTERPIECE ARRANGERS & PROGRAM/SIGNAGE PLACERS (3-5)

Date: Friday 09/26/2025  |  Time: 10am-Noon

Description:  Place centerpiece décor on each table (approx. 40 tables). Place a program at each chair setting / place donation signs in 4x6 acrylic stands/hang backdrops at entrance / place banners if necessary / hang podium signage

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4 of 5 claimed
STAGE DECORATORS

STAGE DECORATORS (2-4)

Date: Friday 09/26/2025 |  Time: 10am-1pm

Description:  Assist in blowing up balloons, placing stage props, signage, & making the stage look great!

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2 of 4 claimed
AV/LIGHTING & TECHNICAL

AV/LIGHTING & TECHNICAL (1)

Date: Friday 9/26/2025 | Time: TBD

Description:  Work with Phil Long Music Hall technical team to arrange lighting, audio/video, Powerpoint presentation, timing of scripts & video arrangement

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FULL
OUTSIDE GREETERS

OUTSIDE GREETERS (2-4)

Date: Friday, 9/26/2025 Time: 5-6:30pm

Description:  Greet all of our guests before they come into the door, direct them to check-in tables. Say hello, welcome all guests, smile & be friendly!

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FULL
CHECK-IN VOLUNTEERS

CHECK-IN VOLUNTEERS (6-7)

Date: Friday 9/26/2025 Time: 4:30pm-6:30pm / guests will start checking in at 5:30pm

Description:  Greet each guest, mark them “checked in”, hand them drink ticket, silent auction instructions, program (may be at tables), name tag & briefly explain event activities (dancing, music, dance floor, photo booths, outdoor patio, etc…)

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6 of 7 claimed
CHECK-OUT VOLUNTEERS

CHECK-OUT VOLUNTEERS (6-7)

Date: Friday 09/26/2025 |  Time: 8:30pm-10:00pm

Description:  Arrange check-out tables (before comedian’s show), set up computers – check out begins at 9pm. Express lines & Pay Here/cash/check lines will be formed.

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5 of 7 claimed
SILENT AUCTION RUNNERS

SILENT AUCTION RUNNERS (6-7)

Date: Friday 09/26/2025 Time: 8pm-10pm

Description:  Stand behind each check-out volunteer to assist in retrieving #’d silent auction package(s) & hand to check-out volunteers after guests pay/show proof of payment. Monitor area after auction closes (8pm) & be sure guests are not removing baskets at end of night.

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4 of 7 claimed
Comedian Handler / K-VON (1)

Date: Friday  9/26  |  Time: TBD

Description:  Meet with comedian / show him green room / go over lighting sound prior to event / provide any special requests (see contract), answer any questions.  Be point of contact throughout event.  Be sure payment is given (if required).

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FULL
AV/LIGHTING & TECHNICAL (1)

Date: Friday  9/26 | Time: TBD

Description:  Work with Boot Barn Hall technical team to arrange lighting, audio/video, Powerpoint presentation, timing of scripts & video arrangement

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EMCEE HANDLER/ Julie Baker, Fox 21 (1)

EMCEE HANDLER / Jennifer Baker, FOX21 (1)

Date: Friday 09/26  |  Time: TBD

Description:  Meet with Emcee, review script, timing. Be point of contact throughout event. Answer any questions.

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FULL

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