This volunteer role may include some strenuous physical activity & heavy lifting. 

Volunteer Job Description: Production & Staging – Load-In and Set-Up

Main Responsibilities

• Assist with unloading equipment, supplies, and staging materials.

• Help set up the stage, décor, tables, signage, and other event materials as directed.

• Move equipment and supplies to designated locations.

• Follow instructions from the production team and event coordinators.

• Help keep work areas organized and free of hazards.

• Assist with final setup checks to ensure the venue is ready for the show.

Volunteer Expectations

• Arrive on time and check in with the volunteer coordinator.

• Wear comfortable clothing and closed-toe shoes suitable for setup activities.

• Follow all safety instructions and ask for assistance when lifting heavy or awkward items.

• Handle equipment, décor, and supplies carefully.

• Work cooperatively with the production team and fellow volunteers.

• Communicate any safety concerns, damaged equipment, or missing supplies to the team lead.

• Stay in assigned work areas and follow directions from event staff.

This volunteer role will assist with final details in the Showroom. Standing, bending and light lifting required.

1. Greeters / Ushers:

• Welcome guests and answer general questions.

• Direct guests to seating, VIP areas, restrooms, and concessions.

• Help guests navigate the venue and keep walkways clear.

2. Check-In:

• Welcome guests and verify tickets or registration.

• Check guests in and distribute wristbands or event materials as needed.

• Direct guests to the appropriate seating and event areas.

• Assist with ticketing questions or registration issues.

3. Raffle Volunteers:

• Promote raffle opportunities and explain participation.

• Sell raffle tickets and collect payments.

• Keep raffle prizes and supplies organized.

• Assist with drawings, winner notifications, and turning in funds.

4. Concessions Volunteers:

• Help set up and stock the concessions area.

• Take orders, serve snacks and beverages, and process payments.

• Keep the area clean, organized, and well-stocked.

• Assist with cleanup at the end of the event.

Volunteer Expectations:

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and team leads.

• Communicate questions or concerns as they arise.

• Help create a safe, enjoyable environment for everyone.

Volunteer Job Descriptions

1. Ushers

• Welcome guests and direct them to seating, restrooms, concessions, and exits.

• Assist guests with questions and help maintain clear walkways.

• Help ensure guests move safely and comfortably throughout the venue.

2. Raffle / Raffle Sign Holder

• Promote raffle opportunities and encourage guests to participate.

• Hold and display raffle signage in designated areas.

• Assist raffle staff as needed.

3. Concessions

• Take orders, serve, and process payments.

• Restock supplies and keep the concessions area clean and organized.

• Provide friendly, efficient service to guests.

4. Clear Showroom

• Clear used dishes, cups, and other items from tables throughout the event.

• Wipe down tables and keep the showroom neat and presentable.

• Dispose of trash and maintain clean, accessible walkways.

• Communicate with event staff when supplies or assistance are needed.

Volunteer Expectations

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and designated team leads.

• Stay in your assigned area and communicate if you need to step away.

• Help maintain a clean, safe, and welcoming environment.

• Ask for assistance if questions or concerns arise.

• Notify the volunteer coordinator as soon as possible if you cannot fulfill your shift.

1. Greeters / Ushers:

• Welcome guests and answer general questions.

• Direct guests to seating, VIP areas, restrooms, and concessions.

• Help guests navigate the venue and keep walkways clear.

2. Check-In:

• Welcome guests and verify tickets or registration.

• Check guests in and distribute wristbands or event materials as needed.

• Direct guests to the appropriate seating and event areas.

• Assist with ticketing questions or registration issues.

3. Raffle Volunteers:

• Promote raffle opportunities and explain participation.

• Sell raffle tickets and collect payments.

• Keep raffle prizes and supplies organized.

• Assist with drawings, winner notifications, and turning in funds.

4. Concessions Volunteers:

• Help set up and stock the concessions area.

• Take orders, serve snacks and beverages, and process payments.

• Keep the area clean, organized, and well-stocked.

• Assist with cleanup at the end of the event.

Volunteer Expectations:

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and team leads.

• Communicate questions or concerns as they arise.

• Help create a safe, enjoyable environment for everyone.

Volunteer Job Descriptions

1. Ushers

• Welcome guests and direct them to seating, restrooms, concessions, and exits.

• Assist guests with questions and help maintain clear walkways.

• Help ensure guests move safely and comfortably throughout the venue.

2. Raffle / Raffle Sign Holder

• Promote raffle opportunities and encourage guests to participate.

• Hold and display raffle signage in designated areas.

• Assist raffle staff as needed.

3. Concessions

• Take orders, serve, and process payments.

• Restock supplies and keep the concessions area clean and organized.

• Provide friendly, efficient service to guests.

4. Clear Showroom

• Clear used dishes, cups, and other items from tables throughout the event.

• Wipe down tables and keep the showroom neat and presentable.

• Dispose of trash and maintain clean, accessible walkways.

• Communicate with event staff when supplies or assistance are needed.

Volunteer Expectations

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and designated team leads.

• Stay in your assigned area and communicate if you need to step away.

• Help maintain a clean, safe, and welcoming environment.

• Ask for assistance if questions or concerns arise.

• Notify the volunteer coordinator as soon as possible if you cannot fulfill your shift.

1. Greeters / Ushers:

• Welcome guests and answer general questions.

• Direct guests to seating, VIP areas, restrooms, and concessions.

• Help guests navigate the venue and keep walkways clear.

2. Check-In:

• Welcome guests and verify tickets or registration.

• Check guests in and distribute wristbands or event materials as needed.

• Direct guests to the appropriate seating and event areas.

• Assist with ticketing questions or registration issues.

3. Raffle Volunteers:

• Promote raffle opportunities and explain participation.

• Sell raffle tickets and collect payments.

• Keep raffle prizes and supplies organized.

• Assist with drawings, winner notifications, and turning in funds.

4. Concessions Volunteers:

• Help set up and stock the concessions area.

• Take orders, serve snacks and beverages, and process payments.

• Keep the area clean, organized, and well-stocked.

• Assist with cleanup at the end of the event.

Volunteer Expectations:

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and team leads.

• Communicate questions or concerns as they arise.

• Help create a safe, enjoyable environment for everyone.

Volunteer Job Descriptions: Showroom Support

1. Concessions

• Take orders, serve pie and popcorn, and process payments.

• Restock supplies and keep the concessions area clean and organized.

• Provide friendly, efficient service to guests.

2. Table Clearing

• Clear used dishes, cups, and other items from tables throughout the event.

• Wipe down tables and keep dining areas clean and presentable.

• Dispose of trash and maintain a tidy, welcoming environment.

• Communicate with event staff when supplies or assistance are needed.

3. Ushers

• Help guests locate their seating areas.

• Direct guests to tables, restrooms, concessions, and exits.

• Assist guests as needed and help maintain clear walkways.

• Provide friendly service and help ensure guests can move safely throughout the showroom.

Volunteer Expectations

• Arrive on time and check in with the volunteer coordinator.

• Be friendly, helpful, and professional with all guests.

• Follow instructions from event staff and designated team leads.

• Stay in your assigned area and communicate with the team if you need to step away.

• Help maintain a clean, safe, and welcoming environment.

• Ask for assistance if questions or concerns arise.

• Notify the volunteer coordinator as soon as possible if you are unable to fulfill your shift.

This volunteer role may include some strenuous physical activity & heavy lifting.